All positions are on-site unless noted otherwise.  Some of the positions can become hybrid.

FISCAL:
• Responsible for the agency’s fiscal management and financial administration. Assure the maintenance and completion of all financial records as required by state and federal law, funding source regulations, and organization’s internal controls and policies.
• Manage up-to-date accounts receivable and accounts payable records. Prepare and maintain records for non-profit fund accounting. Maintain and complete accurate general ledger and general journal posting on a monthly basis. Reconcile bank statements and deposits.
• Prepare monthly financial statements; budget materials for board and committee meetings; invoice payments; and financial reports as required. Prepare annual budget in collaboration with the Executive Director.
• Analyze and provide fiscal information to the Executive Director and advise the Executive Director of fiscal concerns as may arise.
• File or supervise the filing of necessary tax forms.
• Assist in the accounting for fundraising activities.
• Serve as staff liaison to agency auditors.
• Monitors day-to-day accounting processes to identify opportunities for quality and process improvements.

GRANT MANAGEMENT:
• Provide grant management through preparation of funding source invoices, fiscal reports, and contract management. Determine the allocation of costs between the various grant and non-grant funding sources of the agency.
• Preparation of grant proposal budgets and the total program budget in collaboration with Executive Director. Consults with the Executive Director regarding variances and necessary budget revisions.
• Assist with the coordination of funding proposals and report submissions to government funders,
foundations, and corporations.
• Maintain current records in database and in paper files, including grant tracking and reporting.
• Comply with grant reporting and monitoring as required by government and private funders and donors.
• Track statistics relevant to the program grants and provide program directors with monthly reports.

PAYROLL/EMPLOYEE BENEFITS:
• Oversee Assistant Controller in review of agency time sheets for accuracy; processing of time sheets for payroll company; preparing and distributing pay checks according to policy; coordinating payroll deductions as required.
• Ensures that insurance policies are current, signed and retained. Inform the Executive Director of any premium changes or inaccuracies.

GENERAL OFFICE:
• Maintain administrative office financial and funding source finance files.
• Oversees the administrative office tasks of the Assistant Controller including but not limited to business files, office service contracts, and the ordering of supplies.
• Coordinates business office functions and operations for efficiency.

EDUCATION REQUIREMENTS AND JOB SKILLS

A Bachelor’s degree in Accounting, Business, Finance or related field with a minimum of three years general accounting experience is required.
Prior experience working in a non profit environment is strongly preferred.
A solid working knowledge of budgeting and accounting practices, processes, and procedures, computerized accounting systems, Excel and QuickBooks is required.
Demonstrate ability to utilize complex data collection/reporting/grant systems technology and to the ability to train staff to gain competency in electronic reporting.
Basic working knowledge administering employee benefit programs; and managing general office procedures
The ability to work within the highest levels of confidentiality and with integrity is required.
While this position works under the general direction of the Executive Director, the ability to work independently with minimal supervision is essential.

Status: recruiting

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